Planetary Geology Division Bylaws
Established by Council on May 20, 1981
Organization, Name, and Purpose
- This division of The Geological Society of America, Inc., is organized in accordance with Article IX, Divisions of the Society, of the bylaws of that Society and is governed by the provisions of that article.
- Name. The name of the division is the Planetary Geology Division of The Geological Society of America, Inc.
- Definition. In the usage of this division, Planetary Geology deals with the form, composition, processes
and history of the evolution of planetary bodies including the Earth and their intercomparisons.
- Purpose. The purpose of the division is to bring together scientists interested in Planetary Geology, facilitate the presentation and discussion of their problems and ideas, to stimulate communication with other earth scientists, to promote research and the publication of results on Planetary Geology studies, and to advise and assist the officers and committees of the Society in matters pertaining to Planetary Geology.
- Any Member, Fellow, Honorary Fellow, or Affiliate of the Geological Society of America who is in good standing may become a member of the Planetary Geology Division. To effect division membership, an applicant shall express his/her desire on the GSA application or membership renewal forms or in writing to the secretary of the division or the executive director of the Society. All division members in good standing are eligible to vote and to hold office in the division.
- The Society shall be financially responsible for normal expenses of the division. All other financial obligations or commitments of the division must have prior approval of the Council.
- The division will assess nominal annual dues from affiliates when recommended by its management board and approved by a majority vote of the voting affiliates.
- The division may solicit and accept contributions of funds to be used and expended under the supervision of the management board and subject to Council approval.
Officers and Management Board
- Officers. The officers of the division shall be a chair, a first vice-chair, a second vice-chair, and a secretary-treasurer.
The chair and vice-chairs shall each be elected for terms of one year. The secretary-treasurer shall serve for a term of two years and shall be eligible for re-election without
limitation. The terms of office shall begin immediately following the annual business meeting at which the results of the election are announced.
- Management Board. The management board shall consist of the chair, first vice-chair, second vice-chair, secretary-treasurer,
and the immediate past chair.
- Election of Officers. The nominating committee of the division shall nominate candidates annually for chair, first vice-chair,
and second vice-chair; and every two years for secretary-treasurer. The nominating committee will be appointed by the chair of the management board. Nominees must provide written
acceptance of their candidacy and willingness to serve if elected. When approved by the management board, these nominations shall become the regular ticket and shall be submitted
by the secretary-treasurer of the division to the executive director of the Society, who shall have prepared and mailed to the voting affiliates a ballot which also shall have space for
write-in nominees. The ballot shall include a profile of each candidate extracted from the current edition of American Men and Women of Science, in addition to a statement of the candidates'
prior service to the division and the Society.
The election of officers shall be in accordance with the election procedures of the Society and shall be under the supervision of the Society. All provisions governing the election of officers of the Society which are applicable to the division shall govern the election of officers of the division.
- Vacancies. Any vacancy occurring during the term of any elected officer of the division shall be filled by appointment of the management board and such appointee shall serve until the next annual business meeting of the division.
- Program Committee. A program committee consisting of two or more voting affiliates of the division shall be appointed by the management board. The committee will be appointed by the chair after the annual business meeting. The chair of the committee shall be the first vice-chair of the division.
- Nominating Committee. A nominating committee consisting of three voting affiliates of the division shall be appointed by the chair following the annual meeting. The chair of the committee will be the past division chair; the other two members shall not be members of the management board.
- G. K. Gilbert Award Committee. The G. K. Gilbert Award will be considered annually in accordance with the bylaws of the
Society. The award will be made for outstanding contributions to the solution of a fundamental problem of planetary geology in its broadest sense, including planetary geology,
geochemistry, mineralogy, petrology, and geophysics, and the field of meteoritics. Such contributions may consist either of a single outstanding publication, or a series of publications
that have had great influence on the field. The award is named for G. K. Gilbert, who one hundred years ago clearly recognized the importance of a planetary perspective in solving
terrestrial geological problems. Gilbert was a master of both planetary and terrestrial geology; many of his papers bear careful study today.
- Selection Committee. The selection committee shall consist of a chair and two other voting affiliates of the division. The chair of the committee shall be the
immediate past-chair of the Planetary Geology Division. The members of the selection committee will serve for three years with staggered terms, with one new member
being named each year by the chair of the division immediately after the GSA annual meeting. Vacancies in the committee will be filled by appointment by the chair of the division.
- Frequency of the Award. The award generally will be made annually, but in any particular year may be withheld if no suitable candidate is selected.
The award can be given only once each calendar year.
- Requirements to Qualify.
- The award will be made to an individual who has contributed in an outstanding manner to the solution of a fundamental problem of planetary geology.
- The recipient of the award may be a citizen of any country and need not be a member of GSA.
- The award may not be given posthumously unless the decision to give the award is made before the death of the awardee. Members of the award committee
and the management board shall be ineligible for the duration of their term. Past awardees are permanently ineligible.
- The Award. The award will consist of an engraved plaque and an appropriate certificate which will be recommended by the management board of the division and
approved by the GSA Council. The award will be presented at the business meeting of the division during the GSA annual meeting. Normally, the recipient will be
introduced by the chair of the selection committee. A person acquainted with the winner's work will present a citation reviewing the contributions of the award
recipient. The citationist will introduce the winner to the chair of the division who will present the award.
- Selection Procedures. Nominations for the award will be made in accordance with the following procedures:
- The secretary of the division shall, at the earliest convenience, but no later than December 5, mail to each member of the selection committee, and to any other member of the division requesting such material, the names and addresses of the committee members, a copy of the selection procedures, a list of past award recipients, instructions for submitting names, and notification of the February 1 deadline for receipt of nominations by the chair of the selection committee.
- The chair of the selection committee will distribute a consolidated list of candidates, together with supporting materials, to committee members shortly after the February 1 deadline. Each member, including the chair, will select from among the list of candidates his/her first, second, and third choice for the award. These selections will be rated by three for first choice, two for second, and one for third, with the results of this ballot being used to reduce the number of candidates to those who have received a minimum of two points. This reduced list will then comprise the ballot for the committee's final selection of candidates on the basis of the maximum number of points in a manner as described above.
- Normally, the award will not be shared except in highly unusual cases, such as independent discoveries or joint work where the contributions of the co-workers
are essentially equal. If more than one person is selected as a recipient in any one year, each will receive a certificate as described below.
- All nominations will remain active for three years unless the candidate becomes ineligible through membership on the management board or the award committee.
Such nominations will then be tabled for the duration of the nominee's term, then reactivated for the balance of the three-year period after expiration of the term.
- Other Committees. Other committee chairs may be appointed by the chair with the approval of the management board. Appointment of committee members will be the
responsibility of the committee chair.
- Responsibility. Reports, recommendations, or other actions by appointed committees, other than the nominating committee, shall be subject to the approval of the
management board. After such approval, the secretary-treasurer of the division shall report appropriately to the executive director of the Society if the attention or
action of the Council is required. Appointed committees shall present annual reports which shall be summarized in the annual report of the management board.
- Tenure. Committee appointments shall expire at the close of the next annual meeting of the division, unless otherwise specified. Vacancies on committees may be
filled by interim appointment at any time by the committee chair. Committee members may be reappointed for up to three consecutive terms.
The program committee shall plan and arrange for the technical sessions of the division at the annual meeting and such other programs as may be directed by the management board.
The program committee chair, or someone designated by him/her, shall serve as the division's program representative on the Council's Joint Technical Program Committee.
The program committee may plan and arrange research symposia at various times and places.
The nominating committee shall nominate candidates annually for chair, first vice-chair, and second vice-chair; every two years for secretary-treasurer. The nominees must be affiliates of the Division of Planetary Geology.
In addition, the secretary shall invite nominations from members of the division and the Society by placing an announcement in the newsletter of the Planetary Geology Division. The announcement shall include: the Requirements to Qualify statement, the deadline date for receipt of nominations, the name and address of the selection committee chair who shall receive the nominations, and a request for the following information for each candidate: a) name, office or title, and affiliation; b) date and place of birth, education, degrees, honors and awards; c) major events in his/her professional career; and d) outstanding achievements and accomplishments that warrant the nomination.
Ranked according to the results of the final ballot, the committee chair will present the names of the top three candidates, along with the required documentation, to the chair of the Planetary Geology Division who will forward the information to all members of the management board for a final vote following the three, two, one rating specified above. This procedure shall be completed by April 1.
The division chair shall then submit the name and address of the top-ranking candidate to the executive director of the Society who will place the request for ratification on the agenda for consideration by the Council at its spring meeting. The name of the nominee will be supplemented with a paragraph describing the individual's contributions that are being recognized in the award. Following the Council meeting, the president will inform the recipient of the award. The division chair will be notified of the ratification at the same time.
Duties of Officers
- Management Board. The property and affairs of the division shall be managed by the management board. At the annual business meeting, the management
board shall submit a report of the preceding year's activities of the division, which shall include the reports of the chair and secretary-treasurer and
the reports of the various committees. Before February 15 of the following year, this report shall be submitted by the secretary- treasurer of the division
to the executive director of the Society.
- Chair. The chair shall preside at meetings of the division and the management board. The chair shall submit a report to the management board of the
activities of the division during his/her term of office and on future plans.
- First Vice-Chair. The first vice-chair shall assume the powers and duties of the chair in the event of the absence or disability of the chair.
The first vice-chair shall be chair of the program committee for the annual meeting and will appoint representatives to organize technical sessions
for section meetings. The first vice-chair will coordinate the work of the section representatives.
- Second Vice-Chair. The second vice-chair shall assume the position of chair whenever both the chair and the first vice-chair are not available.
The second vice-chair will assist the editor in preparing a newsletter which shall be distributed to affiliates of the division. The newsletter shall
report events and developments relevant to division interests.
- Secretary-Treasurer. The secretary-treasurer shall keep records of the proceedings of the division and shall act as secretary of the management board. He/she shall maintain liaison with GSA headquarters and shall serve, ex officio, as a member of all committees. He/she shall account to the Council of the Society for all funds advanced by the Society.
The secretary-treasurer shall notify the officers and the members of the committees of their election or appointment and shall arrange for issuance of notices of all division and management board meetings and of election results. The secretary-treasurer shall collect and disburse all funds of the division and shall keep records of all receipts and disbursements and other financial transactions of the division.
- Annual Business Meeting. The annual business meeting of the division shall be held during the annual meeting of the Society. Except when actions are
governed by specific provision in the bylaws, conduct of the business of the division at the annual business meeting shall follow Robert's Rules of Order (Revised).
- Meetings of the Management Board. The management board shall meet immediately prior to the annual business meeting of the division. Special meetings of
the management board may be called at any time by the chair. Decisions of the management board may also be made by mail vote (ballot).
- Technical Sessions. Technical sessions of the division shall be held during the annual meeting of the Society. Interim technical sessions, workshops, short courses, field trips, and/or cooperative meetings with other societies, or other special programs may be held at any time, subject to the approval of the management board. The participation of non-members of the Society who are engaged or interested in planetary geology shall be encouraged at all technical sessions.
Rules and Amendment of the Bylaws
- The management board of the division, by a majority vote, may adopt, rescind, or amend rules supplementing the bylaws.
- Subject to ratification by the Council, bylaws of the division may be adopted, rescinded, or amended by majority vote of the voting affiliates of the division. A ballot vote proposing a change of the bylaws shall be held if favored by a majority of the management board or if petitioned by ten percent of the voting affiliates of the division. Such vote shall be supervised by the Society and held in accordance with the procedures of the Society.
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Bylaws amended in 1981; May 19, 1983; November 7, 1984
October 2007 (language amended to conform with new GSA policy on who is eligible to vote and hold office).
October 2010 – added language for replacement of Vacancies, Article IV, Item 4.