Student Volunteers

General Info

Guidelines

Job Descriptions

FAQs

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All student volunteers must understand and speak English well. Good customer service and teamwork is critical in all positions in order to interact effectively with attendees and staff. Most jobs are fast-paced. Volunteers should dress neatly and wear comfortable shoes (exceptions are noted below).

Job Descriptions
Advanced Registration Desk Assistant

Hand out badges, programs, and answer meeting-related questions from arriving registrants.

Advanced Registration Desk Lead

Lead position in charge of supporting advanced registration staff by: keeping meeting materials stocked at each station and area cleared of debris; answering FAQs from attendees; recycling cardboard, paper, and plastic; liaison to badge reprint staff member. It's essential that you be able to own your voice and effectively assist attendees in need of badge corrections, directions inside the convention center, and other frequently asked questions.

Alternate

Alternates may be assigned a wide variety of positions to help where needed, or when other volunteers miss assignments. Bring course work or reading materials while waiting for assignments in the Student Volunteer Office. Alternates are strongly encouraged to attend one of the Presentation Coordinators Training Sessions, offered Saturday from 3-4 p.m. and Sunday through Tuesday from 12:15 to 1 p.m. (no need to sign up; you’ll get credit for one hour).

Annual Meeting Office//Hotel Annual Meeting Office Runner

Answer phones and questions from walk-in attendees. A quick learner and able to make simple decisions and handle the unexpected. Run errands, deliver signs, and check meeting rooms. Assist the office manager as needed for any requests.

Awards Assistant

Use hammer and other tools to help assemble awards and plaques before presentation ceremony. Care and accuracy are critical.

Big Blue Bear and Guide

One person to guide and one person to wear costume of Denver’s Big Blue Bear to promote GSA’s 125th anniversary annual meeting in Denver. Will be stationed (or walk) around various areas of the Exhibit Hall. Person wearing the costume must be comfortable in a heavy, enclosed costume for at least one hour (so wear cool, comfortable clothes) and follow bear behavior guidelines to be provided.

Bookstore Set-up/Tear down

Heavy lifting of boxes (25-50 pounds) off skids onto tables per the direction of staff and floor plans. Must be organized and able to work independently and quickly after receiving instructions. Wear comfortable clothes and shoes suitable for lifting, carrying, standing on cement floor, etc. Saturday will be a full day; break for lunch on your own.

Communications Dept. Assistant

NOTE: Do not sign up for this job unless you can take the required one-hour training on Saturday, 3 November, from 11am–noon.
Help staff information booth in the Exhibit Hall networking lounge to help GSA members sign up for and explore beta-launch of new application for networking and document sharing among the geoscience community. Must be fluent with social media applications, able to learn new programs easily, outgoing, and comfortable interacting with GSA members of all backgrounds.

Division/Section Poster Assistant

Help set up display panels. Bending, reaching and lifting of panels from floor per direction of staff. May need to use a ladder. Must work quickly, independently and highly accurately. Wear comfortable clothes and shoes suitable for lifting, carrying, standing on ladder and cement floor.

Employment Service Center Assistant

Excellent customer service skills, be able to make simple decisions, and be a quick learner. A pleasant, outgoing personality is preferred. Register employers, answer questions from employers and candidates seeking jobs, post jobs, and direct employers and candidates to their interview booths. Lunch provided.

Exhibitor / GSIF Check-In

Insert badges into badge holders for distribution to school representatives and exhibitors, and direct them to their booth space in the exhibit hall. Previous experience with laser printers is a plus.

Field Trip Helper

Help check in field trip participants and hand out material. Transport guidebooks (25 to 40 pound boxes) from storage area to departure areas. Being on time (early a.m.) for scheduled shift is critical.

Foundation Booth Assistant

Assist with unloading of the Foundation's crates in the Foundation's Booth; bend, lift, and carry heavy (25-50 pound) boxes; assist with the set-up and processing of items for the Foundation's Silent Auction, as well as packing up left-over auction items at the close of the meeting; assist with dismantling the Foundation's Booth at the close of the meeting.

GeoCorps Alumni Reception Helper

Help with room set-up and clean-up. During the event, assist with AV equipment and other tasks as needed.

Human Directional

Answer questions from meeting attendees about location and time of meeting events; and otherwise assist people in navigating the meeting and the convention center. Must familiarize self with the meeting program book and maps.

Information Desk Staffer

Answer questions about Charlotte (restaurants, bars, attractions, etc), so must live in Charlotte area with thorough knowledge of the area. Also answer questions about the meeting and convention center so must familiarize self with the meeting program book. Computer and internet savvy. Pass out meeting attendee ribbons of various types.

Poster Hall Set-Up

Tack signs to poster boards; place 50 power strips throughout the poster hall; other light-duty tasks for setup.

Presentation Coordinator Training

All Technical Session presentation coordinators must take this training (Saturday, 3-4 p.m.; and Monday and Tuesday, 12:15-1 p.m.) before their first scheduled presentation coordinator position. Alternates are strongly recommended to also take this training. One hour of training is credited toward the total number of volunteered hours.

Presidential Address and Awards Ceremony

Greet and hand out programs to attendees prior to the ceremony.

Program Assistant

Place paperwork on tables and assist with set up, help generate an audience by directing people toward the program, and facilitate seating of attendees. Collect index cards from attendees during the program and deliver them to the panel of mentors. Collect evaluation forms at the end of the program. Lunch provided.

Registration Ambassador

Help attendees register in a quick, efficient manner by providing badge holders and programs. Answer questions and direct attendees to other areas of the convention center as requested.

Registration Greeter

Stand in various areas of the convention center to direct people to registration and other GSA areas of the meeting. Clean and neat clothing required; comfortable shoes suggested for two hours of standing.

Registration Print Monitor

Insert badges into badge holders for distribution to on-site meeting registrants. Previous experience with laser printers is a plus.

Registration Runner

Run errands for GSA staff, keep registration materials stocked and in order, and may require lifting up to 25 pounds. Will need to familiarize self with the Convention Center map.

Registration Setup /Tear Down

Assist in lifting, moving, unpacking/packing crates and boxes (up to 50 pounds). Run errands and deliveries to nearby hotels may be required. Jeans/work clothes and work gloves are suggested.

Registration Troubleshooter and Badge Reprint

The troubleshooter desk person answers a multitude of diverse questions from attendees, to determine how to best meet their needs and solve their problems. Stellar customer service skills, grace under pressure, diplomatic nature and quick learner required. Computer and software expertise necessary to assist with correcting and reprinting name badges.

Short Course Assistant

Each Assistant is assigned to one short course. Help set up classrooms, make sure all attendees have registered, pass out paperwork, and ensure that all AV works and catering arrives when needed. Lunch provided.

Sign Carrier (Geology in Industry/Geology in Government)

Carry 24″ × 30″ sign about two program lunches for students around the convention center; answer questions about the events.

Speaker Ready Room Assistant

Assist with directing people through the Speaker Ready Room process. Must be knowledgeable with computers and have Mac, PC, PowerPoint, and PDF experience.

Student Volunteer Office Assistant

Answers questions from student volunteers and staff (often in absence of Student Volunteer Coordinator). Must be able to deal effectively with many people/problems at once without getting flustered. A quick learner, with good judgment, to decide whether you can help someone now or must ask them to return later. Variety of clerical tasks (so prior office experience is required); also run errands, check meeting rooms; and fill in for absence volunteers.

Technical Program Manager Assistant

“Shadow” the GSA Technical Program Manager around the convention center. Technical room setup; changing signs; run errands; and similar tasks.

Technical Session Presentation Coordinator

Must attend one Presentation Coordinator Training session prior to serving in this job (Saturday, 3-4 p.m.; and Sunday through Tuesday, 12:15-1 p.m.). Responsible for room set up and any problems with AV or other equipment in coordination with chair during the course of the session. You can sign up for a particular session you’d like to coordinate during your assigned slot one-half day in advance in the Student Volunteer Office. For morning sessions, sign up begins at 12:15 p.m. the day before; for afternoon sessions, sign up begins at 7 a.m. that day. People get in line ahead of time to sign up, so plan accordingly. If you aren’t signed up for a particular session, come to the SVO at 7:15 (morning sessions) or 12:45 (afternoon sessions) to be assigned a session (or if none are left, you’ll be an Alternate).

Ticket Taker

Take tickets from attendees. May also sell tickets to attendees, help with crowd control and seating arrangements, use people counters, facilitate Q&A with portable microphones; and collect evaluation forms at end of an event.

Videographer

Interview presenters and record short audio podcasts and/or video clips for the purpose of linking to interesting meeting content from the GSA website, social media sites, or PowerPoint presentations. Flip video camera or digital recording device provided. Must have good communication skills and know how to ask open-ended questions; strong desire to learn from others and to satisfy your own curiosity about a topic (and get it on video); familiarity with how to use a variety of hand-held video devices, including how to frame a picture, and be able to hold the camera steady or use with a tripod; maintain accurate records of each shoot (date, time, subject, speakers’ full names and affiliations, video/audio ID number, release forms).

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