Oral Presentation Tips
- The usual allotted time for oral presentations is 12 minutes. Allow three-minutes for a Q&A period to get to and from the podium. Some variations may occur but only if pre-approved by the program committee. Some invited papers have a longer duration for the presentation. Session Chairs will hold you to the allotted time in order not to interfere with the next presentation.
- All speakers making electronic or 35mm slide presentations will advance their own presentation from the podium.
- DO NOT order a 35mm slide projector or overhead projector as back-up if you are giving an electronic presentation, there is no reason for this equipment expense with a networked computer system. AVHQ has technicians onsite to troubleshoot any technical problem that may arise and can take care of anything as long as the speaker brings their presentation on CD Rom, Floppy Disk, Zip Disk, Thumb Drive, Compact Flash Card, SD Card, Multi-Media Card, and Memory Stick to the meeting and/or has submitted the presentation in advance of the meeting to AVHQ's Web site (www.avhqspeakerservices.com). For further reassurance, feel free to submit your presentation to the AVHQ Web site and also bring a copy to the meeting.
- Discuss the same material as reported in your abstract.
- Prepare your presentation in advance so that your ideas are logically organized and your points clear. At the very least, write a detailed outline of your presentation. Address the essential points and leave the details for publication.
- Rehearse. If possible, give your talk to one or more colleagues and ask them for suggestions for improvement. If your presentation runs longer than the allotted time, eliminate the least essential material and rehearse again.
- Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words, short sentences. Words should reinforce visual material.
- Use the public address system and speak into the microphone toward the audience. When using a wired lavaliere microphone clipped to your lapel, it may be difficult for the audience to hear you if you turn your head away from the microphone. If you can't see the screen and need to see what is being shown on the screen, have pictures or photocopies with you at the podium to refer to.
- Be considerate of the other speakers and the audience by staying within your allotted time. This is essential to ensure adequate time for questions and discussion and adherence to the technical program schedule.
AV Equipment List
SESSION CHAIRS MAY NOT order A/V equipment for the technical sessions they chair, SPEAKERS must place their own A/V order directly with GSA.
ORAL PRESENTATION TIPS
Electronic/PowerPoint (PC or Mac)
POSTER PRESENTATION TIPS
Booth Location Chart (PDF)
One (1) Poster Board will be provided, NOT TWO.
A/V QUESTIONS and ORDERS:
P.O. Box 9140
Boulder, CO 80301-9140
Technical Program Officer